(If someone wants to change it on their own calendar they can.) Set the Reminder to NONE so a daily reminder does not automatically show up on everyone’s calendar.In the banner, click the Busy icon and select FREE so as not to block everyone’s calendar.Click the All Day toggle button to make it an All Day event.Click Send to send the event to the attendees.Should they call you on your cell phone, wait for you to come back, get someone else to help because you will not be reachable in the time needed, etc.? Any other short info you want to give to others about your whereabouts that might help them decide how to deal with any issues that might come up.Approximate time you are out of the office if it is not all day (e.g., 12-4).The word OFF, if you are off work because of vacation, sick or other reasons.The word AWAY if you are simply out of the office on university business, typically used when you are at a conference or traveling.The Subject of the event should be the description of why you are away from the office and should include:.This will show the event as one bar across all days and make it clear that you are gone for an extended period. If you will be gone for multiple days, simply change the DATE in the Start time and End time fields.De-select the Request Responses option by clicking it so that you do not receive confirmation emails when the invite is accepted or declined.Add the group or individuals to invite from the Global Address List by clicking Required or by manually typing the address(es).Click the Invite Attendees icon in the banner.In the banner, set the Reminder to NONE so a daily reminder does not automatically show up on everyone’s calendar.In the Show As field, switch the setting to Free so as not to block everyone's calendar.Click the down arrow next to New Items.Next, create an All Day Event for the day(s) you will be out of the office.Add an appointment on your own calendar so that your personal calendar time is blocked and your “free/busy” time is accurate. ![]() Open Outlook and then open the Calendar.See Setting Up Auto Replies and Out of Office Messages for more information.įor more information, also see Add time away from the office to coworkers' Outlook calendars ![]() You may also want to consider setting up an Out of Office message for when you are away.
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